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Reference Number. 85511

Business Controls Rescue

10 Beatty Rise
South Woodham Ferrers
01245 323319

Is your Business leaking Money? • Would you know if it did? • Could it run more smoothly? • Could it be more profitable? Most small businesses are crying out for help with regard to internal controls. At some stage they recognise the need for a review of their internal controls but don’t know where to turn for advice or whether they should budget for the expense of it. • Can you afford the expense of employing someone full time with the skills to perform internal audit/housekeeping? • Would an audit be worthwhile? Some companies may be proud of their internal controls and some may be embarrassed because it’s something they haven’t really thought through. If you don’t have proper controls over the different aspects of your business, you could be leaking money and eroding your profits without knowing it. It’s easy to not do reviews because: • You might not have considered how you could improve on any controls you’ve already got in place. • You may not have a detached approach that would help you to implement and develop a controlled way of working for your employees. If you’re not sure of the answers and would like to address them, contact BCS (Business Controls Specialists) to discover how it could help to improve your business. This is a unique service in that an internal audit review of your company (including the awkward bits” if you wish) is performed to identify where you may have internal control problems. A summary report is then prepared for you and highlights the strengths and weaknesses of your internal controls – with recommendations on how to address any issues identified. How can you benefit? • Talk to me • I will give you a free consultation to explain the process re how you can optimise your company efficiency. • From here, your options would be to: o Do nothing o Arrange an Internal Review (basic) o Arrange an Internal Review (in depth) Small companies don’t really warrant the expense of employing an Internal Auditor but they would really benefit from the feedback of an experienced professional. Trouble is for most MDs of small companies, is that they don’t always know the correct questions to ask or how to approach anyone regarding help in this area. What I’ll Offer you: • A check of your company and its operational processes. • This will give you assurance over your internal controls and highlight any areas of concern that you can subsequently address. It may or not be comfortable reading for you but it will be factual. • I’ll offer to repeat the process on a 6 monthly basis or: • I’ll tailor an audit programme so that you can perform self audits whenever you choose. For many small companies, the latter is generally the preferred option. They’re actually called Management Control Checklists – designed specifically for you. They help you to keep your finger on the pulse within your organisation. You don’t necessarily need to do them yourself you can delegate certain sections; but you should make your employees aware whenever you perform these “self” audits. How it works For a small business to run effectively, employees need to know exactly what’s required of them so that they can be responsible and efficient in discharging their duties to you. This is why you employ them. They also need to be capable and accountable. The first part of the BCS process therefore, is to review current provision and quality of job descriptions. After discussions with you re the areas of your business that you would like to improve, your current Business processes will be examined/reviewed along with your in house forms and documentation, to determine how effective and efficient they are. Questionnaires will be issued to staff. The feedback from these is often interesting and helps to highlight areas where there may be confusion. At the end of the review, the findings will be presented to you, along with recommendations for improving and implementing internal controls. Forms, procedures, policies and job descriptions tailored to your business can be designed and issued to help you maintain control. Staff training can also be delivered on most computer applications. Internal Audit programmes/monitoring processes can also be written for you. Examples of the areas covered are: • Administration Control • Cash Control • Refund Control • Security • Banking • Sales Processing • Stock Management • Health & Safety An additional service can be offered in some instances by way of a recovery audit. This can examine: • Duplicate payments that you may have made to your suppliers • Incorrectly processed VAT transactions • Errors on incoming invoices and rebates or discounts not claimed • Credits mistaken for invoices • Pounds mistaken for pence in input data • Errors on incoming invoices • Rebates or discounts not claimed • Temporary accounting staff errors The process is not a review of your finances. It is purely about getting the best from your business in terms of efficiency and therefore profitability. My Background I’ve worked in Operations and Audit designing controls and writing Policies & Procedures for large and small retail organisations such as House of Fraser, Wickes Building Supplies, Lawsons Timber, and Government Agencies – Essex Learning & Skills Council, where I was Head of Audit. This background has furnished me with much experience in evaluating strengths and weaknesses in organisations and in designing solutions to their problems.

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